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This posting will close at 11:59 pm on Wednesday, May 5, 2021.
The Denver City Attorney’s Office seeks a Legal Administrator for its Civil Litigation Section. The Legal Administrator is the primary supervisor of the Section’s professional staff members, which currently includes five paralegals and one legal secretary, and is responsible for overseeing the day-to-day operations of the Section. The Legal Administrator also serves as the Section’s primary liaison to the City Attorney’s Office Administration and is an important member of the Section’s management team, working closely with the Civil Litigation Section Director and Assistant Director in addition to department-wide City leadership.
The Denver City Attorney’s Office is one of the largest law firms in Colorado, with over 125 attorneys and approximately 110 staff members comprised of paralegals, victim advocates, and other support and supervisory staff members. Clients include City officials and employees. The City Attorney’s Office is dedicated to providing an inclusive and diverse work environment in which every person has the opportunity to achieve the highest professional and personal development and is accorded the highest degree of dignity and respect. The City and County of Denver’s core values are integrity, transparency, collaboration, mutual respect and support, inclusivity, trust, and organizational excellence. The successful candidate for this position must demonstrate these core operating principles and work ethic.
The Civil Litigation Section handles torts and civil rights claims brought against the City and County of Denver, its officials, and employees. The Section manages a caseload of approximately 125 cases per year, and the attorneys in this section regularly appear in state and federal trial and appellate courts. The Civil Litigation Section also includes the City’s civil claims section, which manages most of the claims filed against the City and its employees for personal injury and property damage.
This Legal Administrator position presents a challenging and rewarding opportunity for a leader and manager with litigation experience, who thrives in a fast paced, team-oriented and constantly changing environment. The responsibilities for this position include:
Coaching, training, and otherwise supervising paralegals and other administrative staff assigned to the Civil Litigation Section, including implementing and evaluating performance criteria to achieve the Section’s goals and objectives, providing regular feedback, and ensuring that work product conforms to established policies and standards.
Supporting the Section and City Attorney’s Office management team by performing a variety of operational functions including operational and financial analysis, reporting and evaluation, information management, computer operations, expenditure control, accounting, purchasing, and procurement and process improvement.
Planning, assigning, and evaluating the work of paralegals and other administrative staff members, including providing technical expertise to staff, reviewing work for accuracy and completeness, creating and/or modifying existing policies and procedures, recommending changes in practices and procedures to increase operating efficiency, expedite work flow, and/or ensure that best practices are adhered to.
Developing or modifying work assignments, methods, and procedures to best meet priorities.
Assisting with preparation of the Section’s annual budget and monitoring other expenses and case budgets throughout the year.
Working directly with the rest of the Section’s management team to ensure consistent communication and collaboration regarding the identification and resolution of issues or concerns which may arise.
Supporting and interpreting policies and procedures developed by higher level managers and identifying, planning and implementing staff training and professional development.
Resolving problems encountered during daily operations and determining standards for problem resolution, including escalations from internal and external clients.
Assisting with difficult and/or unusual assignments.
Performing other related duties as assigned.
Our ideal candidate will possess the following qualifications/skills:
Paralegal Certificate or other applicable legal experience
Experience working as a lead or supervisor
Knowledge of Federal Rules of Civil Procedure and Colorado Rules of Civil Procedure, including document filing with the Colorado State Courts, the U.S. District of Colorado and the Tenth Circuit.
Proficiency with large-scale e-Discovery projects and e-Discovery software platforms
Experience with courtroom technology and trial presentation software
Proficiency with Microsoft Word, Excel, and PowerPoint.
Public service oriented
Strong technical capabilities
We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:
Education: Bachelor’s Degree in Business Administration, Public Administration, Political Science, or a related field
Experience: Two (2) years of experience in a legal office performing administrative functions in the day-to-day operations of the organization.
Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.
To be considered for this position, you must include the following with your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab):